01
Purchase request
A requester creates a structured purchase request with department, priority, required date, estimated budget, notes, and line items. Drafts can be saved before submission.
How it works
A clean procurement workflow from purchase request to purchase order.
ProcureDesk PK focuses on the workflow corporate procurement teams repeat every week: request, approval, RFQ, vendor quotation, comparison, approval, and PO.
02
Approval
Approvers review submitted requests, add comments, and approve, reject, or send back. Every approval decision is recorded for audit history.
03
RFQ creation
Procurement creates an RFQ from an approved request. Requested items are pulled automatically, approved vendors are selected, and RFQ terms are defined.
04
Secure vendor quote links
Vendors receive secure quote links and submit prices without needing a login. Each link is tokenized, tracked, and limited to one submission.
05
Quote comparison
Submitted quotations are compared side by side by vendor, unit pricing, taxes, totals, delivery days, warranty, terms, and attachments.
06
Quotation approval and PO
An approver selects the winning quotation with a reason. The system rejects the other quotes, closes the RFQ, and generates a draft purchase order.
What the MVP deliberately avoids
ProcureDesk PK is not trying to replace an ERP in the MVP. It avoids accounting, inventory, GRN, invoice matching, payments, and complex tendering so teams can adopt the procurement workflow quickly and expand later with confidence.